Prepare and Organize Bid Packages - Collaborate with internal stakeholders to gather the necessary documentation, technical specifications, and project requirements for preparing bid packages. - Ensure all bid documents are clear, concise, and in compliance with company policies and relevant legal requirements. Evaluate Bids and Proposals - Coordinate and participate in the evaluation of bids received from suppliers. - Conduct a thorough analysis of bid submissions, focusing on compliance with technical specifications, cost estimates, timelines, and terms and conditions. Internal Coordination for Pre-Award - Liaise with internal teams such as legal, finance, procurement, and project management to ensure alignment on contract terms, risk management, and compliance during the bid review process. - Provide advice and support to project teams on contract-related issues during the pre-award phase. Negotiate with Bidders - Engage with bidders to negotiate contract terms, pricing, deliverables, and timelines to ensure the best value for the company. - Ensure that negotiations address any potential risks, compliance issues, and deliver favorable outcomes for the organization. Contract Drafting and Finalization - Assist in the drafting of final contract documents based on the bid results, ensuring that all agreed-upon terms and conditions are included. Review and revise contract terms to reflect negotiated changes before final contract approval and execution. Pre-Award Risk Assessment - Conduct risk assessments to identify and mitigate any contractual or financial risks before the award. - Coordinate with legal and compliance teams to verify that the contract meets all regulatory and internal policy requirements. Pre-Award Documentation and Reporting - Prepare pre-award reports and documentation summarizing the bid evaluation process, vendor selection, and risk analysis for senior management approval. - Maintain accurate records of the entire bid preparation and pre-award process for audit and compliance purpose Contract Drafting and Negotiation - Draft, review, and negotiate a wide variety of contracts including procurement, service agreements, and subcontractor agreements. - Ensure all contracts meet the company’s policies and legal requirements. Contract Management - Oversee the lifecycle of contracts from initiation to closeout. - Monitor contract performance to ensure compliance with terms and conditions. - Manage contract renewals, amendments, and terminations. Risk Assessment and Mitigation - Identify potential risks in contract terms and suggest appropriate mitigations. - Act as the point of contact between internal teams (legal, procurement, operations) and external parties (suppliers, clients) regarding contract matters. - Provide guidance to project teams on contractual obligations and ensure they are followed. Dispute Resolution - Assist in resolving any disputes related to contracts. - Work with legal teams to interpret contract terms in case of conflict. Compliance and Reporting - Ensure compliance with regulatory, legal, and company policies in all contracts. - Maintain accurate records of all contractual documents and amendments. - Prepare reports on contract status, compliance, and issues for senior management.

Closing out the contract (SO’s WO’s SR’s) Handling of obligations that extend beyond Contract closeout. Handling of all ongoing Contractor warranty obligation's (Company outstanding claims/disputes/backcharges defective work) Preparing ICCP( Internal Contract Closeout Proforma) , FARC (Final Account and Release Certificate) for Minor&Major contract’s Dispute Resolution - Assist in resolving any disputes related to contracts. - Work with legal teams to interpret contract terms in case of conflict. Compliance and Reporting - Ensure compliance with regulatory, legal, and company policies in all contracts. - Maintain accurate records of all contractual documents and amendments. - Prepare reports on contract status, compliance, and issues for senior management.

Maintain a working knowledge of the Project’s Contract Management Standards and applying Contract Management practices and procedures; Manage and execute all PAAFs in conjunction with the cost control function; Obtain and verify contractor documentation; Organize and document communications and meetings with Contractors; Participate in project functional audits; Coordinate the timely issue/distribution/response of documents to the Contractor; Participate in the review of commercial proposals; Participate in closeout of contracts, finalize outstanding contract issues, issue of final modifications, invoices and coordinate completion of contractor performance evaluations; Be proactive with Contractors to ensure contract compliance in providing contracting deliverables and supporting documents in a timely manner; Perform all other duties requested by immediate supervisor(s) in order to support and achieve project milestone goals

Assist Sales Team - Provide administrative and organizational support to the sales team, helping with tasks like preparing sales presentations, reports, and proposals. - Manage and distribute leads to the sales team, ensuring timely follow-up and tracking of - Maintain and update the customer database (CRM), ensuring all information is accurate and up to date. - Track customer interactions and assist the sales team in managing relationships with existing and potential clients. - Prepare regular sales reports and dashboards that track key performance metrics, such as sales targets, pipeline status, and revenue forecasts. - Assist in analyzing sales data to identify trends, areas for improvement, and growth. - Handle the processing of orders, ensuring all necessary documentation is complete, and coordinate order fulfillment. - Track order status, communicate any delays or issues with the customer, and ensure on-time delivery. - Prepare, proofread, and manage contracts, quotations, and other sales-related documentation. - Ensure all sales agreements comply with company policies and coordinate with internal teams (legal, finance) for approvals if necessary. - Organize and schedule sales meetings, product demonstrations, and customer presentations. - Act as the first point of contact for customer inquiries, addressing their needs or directing them to the appropriate sales representative. - Handle any customer complaints or issues, ensuring prompt resolution and customer satisfaction. - Work closely with other departments, such as marketing, logistics, and finance, to ensure smooth coordination of sales activities and client requirements. - Assist in coordinating between the sales and product development teams to relay customer feedback or product improvement suggestions. - Provide support in researching market trends, competitor activities, and customer preferences to help the team stay competitive. - Help in the preparation of sales forecasts and budgets by gathering necessary data and assisting with financial tracking. - Collaborate with the sales team to monitor performance against targets and adjust strategies as needed. Managing all the sales related activity of the company. Handling a high volume of customer enquiries whilst providing a high quality of service to each caller. Tracking sales orders to ensure that they are scheduled and sent out on time. Effectively communicating with customers in a professional and friendly manner. Ordering and ensuring the delivery of goods to customers. Supporting the field sales team

Administration of all contractual correspondence. Prepare new subcontracts, tendering and negotiating new subcontract documents with the companies. Administration of existing subcontracts. Work as part of a team of contracting and procurement staff, in the provision of CP services throughout the pre and post award stages of the CP process; Chair kick-off meetings and agree communications schedule with business and subcontractors; Perform post award admin including invoice checking, query resolution and recording and raising call-off orders; Provide support in reviewing contractual documentation, qualifications and notes. Preparing the estimates and overlooking reports: Monthly Report, Monthly Cost Report, Monthly Forecast Report, SAP Service Entry, VOWD and Accrual.

Establish, manage and regularly update the project’s list of contacts/mailing list. Scan, copy, download and upload the files for the team review Maintain records/logs & scanning of incoming - outgoing correspondence, company instructions, technical queries, weekly/biweekly/monthly/quarterly reports, minutes of meeting, transmittals, project specifications,subcontractors, structural receipts & procedures.

Translation of technical documentation into English, Russian and Kazakh languages Contracts, specifications, presentation, data sheet, quotations, minutes, internal and external correspondence Oral interpretation during the meetings and telephone calls

Answer phones and transfer to the appropriate staff member take and distribute accurate messages sort and distribute incoming mail monitor incoming emails and answer or forward as required prepare outgoing mail for distribution fax, scan and copy documents.