Summary of key functions: Administrative coordinator of office facilities and support services, repairs • Providing smooth running of the office, manage and monitor office facilities and assigned support services to ensure their effective and efficient operation as well as maintenance • Monitoring and manage office supplies, including stationery and other consumables • Coordinating all office facilities & equipment to functionate always. Arranging any repairs, replacements & maintenance • Storing all agreements, correspondence, internal orders of AIX • Coordinating all guests to be greeted on arrival. Providing support throughout their time with AIX, and ensure any necessary bookings and transport are organized in advance Event coordinator • Implement all aspects of the event planning process, including collaboration with subcontractors, venue identification, menu development, budget tracking, organizing vendors; • Coordinate with vendors, exhibitors and stakeholders during event planning; • Plan and facilitate logistics for all events, including contract negotiations, decor, catering, entertainment, transportation, location, invitee list, special guests, equipment (lighting and sound), welcoming guests. Visa support • Close cooperation with AIFC Expat Center • Preparing of all necessary documents for obtaining, prolongation of Work, Business, Tourist Visa for foreign workers to the Republic of Kazakhstan and for other countries; • Support in Migration police registration process Procurement • Discover profitable suppliers and initiate business and organization partnerships • Negotiate with external vendors to secure advantageous terms • Manage the ordering of necessary goods and services • Finalize purchase details of orders and deliveries

Summary of key functions: Administrative coordinator: Participation on all Company’s projects when Administrative department is involved Ensuring of all administrative activities are performed legally, securely and in compliance with Company Ethics and Quality standards and procedures Organization of business and social meetings and events for Company and employees, including staff and management meetings, conferences etc.; Responsible for travel arrangements for Company’s employees, including getting visas, flight tickets, hotel accommodation, transportation, etc.; Coordination of administrative support and ensure an effective, efficient and confidential process; Control over compliance and improvement of existing procedures; Processing incoming requests from the project staff; Maintain databases on all matters relating to the work Implementation of measures to improve the work Conducting competitive bidding processes at international and national levels; Placement of the orders for goods, freight and insurance; Perform other duties as may be required Conduct travel coordination with designated travel agency / agent Responsible for arranging airport transfers and meeting the transportation needs for delegations Monitor the outgoing and incoming correspondence of the Branch Coordinate the supply of stationeries, groceries and other office needs (office furniture, equipment, etc.) Logistic, transportation & vehicle coordinator: Serve as the fleet coordinator Coordination of company fleet vehicles and company service provider 24/7. Tracking the technical condition of the fleet of the company. Control of costs of fuel. Tracking of insurance of fleet of company. Control and accounting of spare parts, Following the content of vehicles in a good technical condition; Monthly monitoring of fuel consumption and mileage; Preparation of applications for the payment of services for company's vehicles, as well as monthly reports on the performance of fuels and lubricants, reports on the operation of vehicles in accordance with established standards; Monitor operations to ensure that staff members comply with fleet policies and procedures. Coordinate the proper use of Taxi service Work permits and visa coordinator: Controlling of appropriate and timely running of Work visa/ Work permits application process(new application, extension, replacement, recall, deposit refunds, updating passport or WP/Visa details and etc.) as well as updating its reports; Preparing of necessary documents for obtaining, prolongation of Work, Business, Tourist Visa for foreign workers and Company quests to the Republic of Kazakhstan and for other countries; Coordinate the Work Permit getting,, replacement process for expatriates Close cooperation with Labor Department of Astana Carry out visa applications / immigration clearance procedures for national and international staff as required. Manage and process invitation letters for international visitors, visa support letters, visa renewal letters, and so on. Support in Migration police registration process Customs clearance. Cooperation with transport/logistics companies such as DHL, Globalink, UPS (Preparation of supporting documents for customs clearance of goods which came to the company and preparing supporting documents for shipments which goes abroad Kazakhstan, drawing translations descriptions for goods, cooperation with customs brokers) monitoring of loading and unloading, tracking financial flows on the services provided. Arrange transportation of outbound domestic and international shipment. Provide custom clearance support for different company goods Procurement Prepares requests for direct payment, cash advances, reports on expenses, budget revisions and other required supporting documentation for all financial transactions Establishes and maintains accurate and up-to-date filing system for the documents Sharing of information on progress of the procurement processes and expected deliveries on a quarterly basis; Contracting for maintenance, installation and repair of equipment, as well as for logistics services such as storage and transportation; Keeping all procurement records and reports; Organization and control of procedures for procurement of goods, works and services by open/closed tender, request for price quotations, sole source in accordance with the Rules for Procurement of goods. Expatriate housing support Search of houses and apartments for foreigners in compliance with company policy Providing housing support to expatriate employees and families Responsible for lease and service agreements with expatriate housing vendors

Caspian Region Fleet coordinator • Serve as the Caspian Region fleet coordinator (for Astana, Atyrau and Aktau offices) • Prepare monthly reports, analyses and recommendations for fleet services o Vehicle fuel use, kilometers driven, maintenance completed o Other analysis as required to efficiently use fleet and logistics resources • Ensure that effective use is made of the cars, and that petrol, overtime, use of non-company drivers and other costs are minimized • Monitor operations to ensure that staff members comply with fleet policies and procedures. VISA and Work permits • Carry out visa applications / immigration clearance procedures for national and international staff as required. • Coordinate the work permit getting process • Manage and process invitation letters for international visitors, visa support letters, visa renewal letters, and so on. • Ensure compliance with travel policy Administrative service • Coordinate hotel and airlines reservations – demonstrate positive pricing approach. • Responsible for all staff flights in and out itineraries developing, accommodation bookings, acting as a focal point for bookings, ensuring that airline and accommodation requirements are met to facilitate staff travel plans • Serve as the single focal point for all travel arrangements and coordination actions. • Coordinate Executive visits to Kazakhstan, including VIP services, landing permits, and other required services • Receive and process travel itineraries. • Conduct travel coordination with designated travel agency / agent • Responsible for arranging airport transfers and meeting the transportation needs for delegations • Provide administration support for conferences, meetings, events etc. • Supporting employees and delegations during regional conferences and workshops. Expatriate housing support • Search of houses and apartments for foreigners in compliance with company policy • Providing housing support to expatriate employees and families • Responsible for lease and service agreements with expatriate housing vendors • Organizing tours for foreigners in Kazakhstan. Custom clearance service - Arrange transportation of outbound domestic and international shipment. - Provide custom clearance support for different company goods - Documents formation and tracking for import and export expatriate pets into and from Kazakhstan